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Governance & Compliance

Complete guide to society governance

Overview

Governance is the backbone of any housing society. This guide covers committee management, meetings, resolutions, and statutory compliance.

Committee Management

  • •Track committee members with designations (Chairman, Secretary, Treasurer, etc.)
  • •Manage committee terms (start date, end date)
  • •Record appointment and resignation dates
  • •Maintain committee member contact details

Meeting Management

Annual General Meeting (AGM)

Held once a year for all members

Special General Meeting (SGM)

Called for specific important matters

Committee Meetings

Regular committee meetings for day-to-day decisions

  • •Schedule meetings with date, time, and venue
  • •Set agenda with items for discussion
  • •Track quorum requirements
  • •Record attendance with proxy management
  • •Maintain meeting minutes
  • •Track resolutions passed

Notice Issuance

  • •Issue notices as per MCS Bye-laws and AoA
  • •Track statutory notices with references
  • •Send notices via Email, SMS, WhatsApp
  • •Track delivery status and acknowledgements
  • •Store notice templates for reuse

Compliance Management

  • •Track compliance with MCS Bye-laws
  • •Ensure adherence to AoA (Articles of Association)
  • •Generate statutory reports
  • •Maintain audit trail for all transactions
  • •Store important documents digitally

Statutory Registers (12 Registers)

Member Register

All members with complete details

Meeting Register

All meeting records and attendance

Resolution Register

All resolutions passed by committee

Notice Register

All notices issued and distributed

Visitor Register

All visitor entries and check-ins

Complaint Register

All complaints and resolutions

Asset Register

All society assets with depreciation

Transfer Register

All unit transfers and NOCs

Lien Register

All bank liens on society units

Income Register

All income from society assets

Expense Register

All expenses incurred

Staff Register

All staff members and details

💡 Pro Tips

  • • Schedule AGM well in advance as per statutory requirements
  • • Maintain proper minutes of all meetings
  • • Get resolutions approved by the committee
  • • Keep all statutory registers updated regularly

Need Help?

📧 support@mysocietymanage.com