Setting Up Billing

Complete guide to configure billing and payments

Overview

Billing is the most critical aspect of society management. This guide will help you configure billing, set up charges, and manage payments efficiently.

Setting Up Charges

Configure different types of charges that will appear on member bills:

Maintenance Charges

Fixed monthly maintenance fee (per unit or per sq ft)

Water Charges

Based on water consumption or fixed rate

Electricity Charges

Common electricity consumption or individual metering

Parking Charges

Two-wheeler and four-wheeler parking fees

Sinking Fund

Contribution to sinking fund for future repairs

Non-Occupancy Charges

Extra charges for rented/non-occupied units

Bill Generation

Bills can be generated in two ways:

Manual Generation

Generate bills on-demand for specific months or units

Auto-Generation

Set up automatic bill generation on a specific date each month

Payment Management

Track and manage payments effectively:

✓Record cash and cheque payments
✓Accept online payments via UPI, Cards, Net Banking
✓Track partial payments and outstanding balances
✓Generate payment receipts automatically
✓Send payment reminders to defaulters

Late Fees & Penalties

Configure late payment penalties:

•Set grace period for payments (default: 15 days)
•Configure late fee percentage (default: 2%)
•Define interest rate for overdue payments
•Auto-apply penalties on overdue bills

Reports & Analytics

Access various financial reports:

Monthly collection reports

Pending dues reports

Income & Expenditure statements

Member-wise payment history

Yearly financial summary

💡 Pro Tips

• Set up auto-billing to save time and ensure timely billing
• Enable online payments to improve collection rate
• Send automated payment reminders via email/SMS
• Review pending dues reports monthly for follow-up

Need Help?

📧 support@mysocietymanage.com